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South Connection Policies and Procedures
Effective June 2019

I. PROGRAM REGULATIONS

A. DAYS OF OPERATION

Open Monday through Friday except:

July 4, 2019
September 2, 2019
November 28 and 29, 2019
December 24, 25, and 31, 2019
January 1, and 20, 2020  (We will not be open on MLK day.)
May 25, 2020

Emergency Closings:

       Oakwood closed ----------------- South Connection closed
       Oakwood 1 hour delay --------- South Connection opens at 8 A.M.
       Oakwood 2 hour delay --------- South Connection opens at 9 A.M.

We will be open for the following:

*Staff in-service days: Sign up required.
*Early dismissals: Tell South Connection your plans for these days.
*School scheduled holidays: You must sign-up and follow the posted procedure. 

B. REGISTRATION

1. ELIGIBILITY

Oakwood City School children can enroll in the fall program as kindergarten students and continue attending through the summer after the sixth grade, or until their fourteenth birthday, whichever comes first. Students must complete kindergarten before becoming eligible to attend the summer program.

2. DISTRIBUTION OF FORMS

Families already enrolled in South Connection have the first opportunity to register for summer and fall programs, if their accounts are current. Next, registration forms will be distributed to kindergarten and new elementary students. To secure placement in South Connection, parents should turn in the forms and fees by the posted deadline. After that, students may be placed on a waiting list.

3. ATTENDANCE

We accept both full-time and part-time students, but part-time students must attend (or pay for)at least the same two days per session, per week, every week. When a child is admitted to the program, the parent must designate the student’s regular schedule. Payment is based on the actual days reserved. You pay for scheduled days even if the child is absent, unless a written doctor’s excuse is provided. Trading days is not possible, but you may occasionally add a day with prior approval.

C. DROP OFF AND PICK UP

South Connection students and parents normally use the back door to enter and leave the building. When kindergarten is in session, everyone must enter through the front door. Please be aware that special classes meet in the big room during the day. The person picking up your child must be on file with our staff, or pick up will not be allowed. The child must be signed out before leaving the building. There is a penalty fee for parents arriving after 6:00 P.M.

D. TRANSPORTATION

Children being transported to school need to arrive at South Connection no later than 8 A.M. Since the bus is on a tight schedule, students must report to South Connection teachers immediately after school. Please be sure that your child’s teacher knows that children will miss the bus if held after school. If you want your child to be transported to any summer lessons, your child must arrive 30 minutes prior to the lesson time. We only provide two-way transportation for lessons and field trips.  Behavior such as disturbing fellow students or arguing over seats will not be tolerated. Eating is not permitted on the bus or vans. Failure to respect drivers, teachers, and rules could result in loss of transportation privileges. 

E. REPORTING ABSENCES AND EARLY DISMISSALS

If a child is not going to be at South Connection on a day the child is normally scheduled, the parent must notify us by 2:00 P.M. Parents (not the schools) are responsible for keeping South Connection informed each day that the child is absent, not just at the beginning of an illness.  Remember to inform us anytime your child leaves school early (i.e. appointments or illness).

F. MEDICATION

Oakwood forms must be completed by both parent and physician and returned before OTC or RX drugs are given to students. These forms may be obtained online or from S.C.  All meds must be kept in the S.C. office.

G. WITHDRAWAL FROM THE PROGRAM

Let us know as soon as possible the last day your child will attend. Whether or not a student may return will be determined by availability.

H. SUSPENSION/TERMINATION OF ENROLLMENT

Enrollment of a child in the program can be suspended or terminated by staff with written notice from the Program Manager for prudent reasons such as:                               

  • Failure to pay program fees on time.
  • Failure to adhere to the 6:00 P.M. closing time.
  • After reasonable efforts to integrate a child into the program by the staff, the child’s behavior is deemed chronically disruptive to the functioning of the program.      
  • The child’s health, emotional, or physical functioning is deemed disruptive to the functioning of the program or dangerous to the child or other children.
  • Inappropriate behavior by people authorized to pick up your child.

II. PAYMENT INFORMATION

A. TUITION
          1. WEEKLY PAYMENTS

               Payment is based on actual days reserved. ALL PAYMENTS ARE DUE EACH FRIDAY OR THE LAST DAY OF THE WEEK THAT THE CHILD IS SCHEDULED TO ATTEND. You may pay for more than one week at a time. Always write on your payment which days you are paying for. Collect each receipt promptly.  If it shows a positive or negative balance, adjust the next payment to bring the balance to zero.  Payments can be made by check or cash, and must be placed in the payment box.  Receipts will be put in the children’s mailboxes. Do not send payments with your child. No bills will be mailed. Your receipts and your canceled checks are your records. We do not send out end of the year payment reports for tax purposes.  

           2. FEES DURING ABSENCES
               
If your child has visited a doctor, we are able to adjust your account. A note from the doctor must be turned in, no later than 7 days after the child’s return. Normal charges are due for all other absences.

            3. VACATIONS
                
If South Connection is notified in advance, two weeks of vacation may be taken off with no charge per year. The new vacation cycle begins each year at the start of summer break. In addition to these vacations, you are not responsible for paying for Oakwood breaks or days off unless you sign up to come all day.

B. FOOD AND SUPPLIES
During the school year, breakfast and snacks are included in regular fees. Parents may need to supply food for children with allergies. Children bring their own lunches on extended days. In the summer, breakfast, lunch, and snacks are included in the regular fees. Parents should read the menu and send in packed lunches on days children will not eat what is provided. Supplies and activity fees are normally included for both fall and summer programs. Spending money is only allowed when noted on our activity schedule.

C.  OAKWOOD COMMUNITY CENTER FEES
 Parents must provide students with a membership to the O.C.C. pool to allow their children to swim in the afternoons with South Connection. If you choose not to buy a pool pass, your child will participate in activities at South Connection instead of going to the pool.  Parents may also register their children and pay for O.C.C. lessons and activities. South Connection provides transportation to the lessons, but relies on the O.C.C. staff to supervise and instruct the students. PLEASE BE SURE YOUR CHILD IS RESPONSIBLE ENOUGH TO PARTICIPATE IN GROUP LESSONS. Refer to the Summer Registration Packet for more details. 

III. OPEN LINES OF COMMUNICATION

A. CONFERENCES

Conferences may be arranged with program staff and Program Manager upon request. This may be by telephone or in person.

B. COMPLAINTS/SUGGESTIONS

Please contact the South Connection Program Manager or the Oakwood Board (297-5332) to discuss any concerns or suggestions you or your child may have concerning the program or staff.

C. STUDENT MAILBOXES

Please check student mailboxes frequently for receipts, newsletters, or other important information. Many notices regarding fees, regulations, and activities are delivered via the student mailboxes.

D. PHOTOS AND VIDEOS

The children enjoy seeing their photos displayed at South Connection and occasionally making videos of our activities. If you prefer that your child not be included, please notify Christy.